Category: Meeting Minutes

Minutes from BOD and/or ARB meetings

June 8th BOD Meeting

Meeting Minutes:

The meeting is called to order at 6:04pm on June 8, 2023, by Greg.

Members Present: Greg, Rick, Butch, Howard.

Other community members present: Laura LInder

Approval of the Agenda: Approved Without objections

  1. President:  Approval of Minutes from 5.9.23 meeting – approved without objection.
  1. Old Business:
    • Report on Potluck – 60+ in attendance – many new neighbors present to meet others in the neighborhood.
    • July 2nd Celebration – Send interest inventory for date as many have plans to be out of town.
    • Culverts – update and collecting more information
    • Private road signage – Motion made to purchase and install private road signs, children at play and no outlet signs. – Howard made motion – Rick seconded.
    • Mowing/maintenance of lots – ARB is working on this

      3. Treasurer’s Report:

  • Greg presented the 2023 Budget the Board discussed earlier.  Howard moved to adopt the 2023 budget.  Butch seconded and the motion was approved

     4. New Business:

  • Covenants Noncompliance
  • Scheduled BOD and Association meetings – Howard made a motion that the BOD meet monthly either in person or virtual on the 1st Thursday of each month at 6pm. Butch seconded and the motion passed.

      5.  Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 7:30pm By Howard, seconded by Butch.

May 9th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:18pm on May 9, 2023, by Butch Harrison.

Board Members Present: Butch, Greg, Rick, and Howard.  ARB Members present: Nancy, Stephanie, and Rosemary.  A quorum was present.

Other community members present:  Laura Linder

Approval of the Agenda: Rick moved to approve agenda, seconded by Greg, and approved 4-0.

  1. President:  None.
  1. ARB Updates:
  • Update on Nellie Rd. (Nancy) 
  • Proposed letters for lawn mowing (Stephanie) – submitted letter for mowing/keeping lawns mowed
  • Proposed letter for culvert work (Butch) – Update on culvert maintenance
  • Street sign list and options (Butch)  Rick and Butch will ride around the neighborhood and determine needs.

      3. Treasurer’s Report:

  • 2023 Budget – Discussion of draft budget
  • Updates on banking information 

     4. Website Update:

  • ARB section open –  refer people with questions about projects to the website  – When neighbors ask questions, please refer them to ARB to give consistent information.

     5. Covenants Concerns:  None.

     6.  Old Business:  

  • Preparation for Potluck (5.20.23) – Board will provide paper products

      7.  New Business: None.

      8.  Next meeting date: To Be Determined

9. Motion made for meeting to be adjourned at 7:58pm by Rosemary and seconded by Butch. Motion passed 4-0.

March 28th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:09pm on March 28, 2023, by Howard Wiley.

Members Present: Greg, Jamie, Nancy, Howard, Rick, Rosemary, and Butch.

Other community members present: Laura Linder  

Approval of the Agenda: Jamie motioned/ Seconded by Butch

  1. President:
    1. Update on meeting with the county – waiting on appointment to meet
    2. Getting “Private Road Signs” Steps: Mark on plat for private road signs.  Get # needed.  Add No Outlet signs.
    3. Options on approaching Windsor about main entrance sign & putting a mailbox in the island
      1. This will drive moving “black signs” & large round flower pots to Nellie Rd.
      2. Contract Howard and with Garden Club support to maintain all pots and Island 

Motion was made by Rick to use Garden Club budget to cover flower beds/planters for seasonal planting  Seconded by Butch and approved by unanimous consent.

  1. Secretary:
    1. Update on how the electronic approval of the minutes went – More smoothly for responses and posting
  1. Treasurer’s Report:
    1. Addressing overdue assessments – Draft Budget by mid/end April
    2. Online payments – as of now, not cost effective for our community association
  1. Website Update:
    1. Parking lot items:
      1. Nancy-Nuisance dogs update on her street
        1. Also update on our “rights” to complain to construction crews for parking on our streets.
      2. Rick-Fire Hydrants – Any updates – add to meeting with planning and zoning
  1. ARB Updates:
    1. Nancy-Update on activity on Nellie Rd. and attorney’s response
    2. Butch– culverts report (Butch I will print copies for everyone)
      1. Should we start calling for estimates?  – Community volunteers to help fix these?
    3. Application Updates:
      1. Patton – No update
      2. Greger – received pictures of mid project
      3. Quintal – no update
  1. Old Business:
    1. Laura-Neighborhood Easter Egg Hunt success and total cost 

The total cost was $496.69 – some purchases (eggs and signage) can be used next year so will not have to be purchased again.

There were over 50 neighbors present for this community event.

  1. New Business:
    1. Rosemary-Neighborhood PotLuck – Saturday May 20th on Queen Street

5:00 – 7:00 – See about closing off the road and using Faye’s driveway as homebase (where food will be) but have the roads for games and an area for children

Save the date for July 2nd for neighborhood Independence Day Bash

  1. Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 8:06pm By Howard, seconded by Rick

March 9th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:05pm March 9, 2023, by Greg Hilewitz.

Members Present: Greg Hilewitz, Rick Linder, Butch Harrison, Nancy Bishop, Rosemary Shaver, Howard Wiley.

Other community members present: Laura Linder.  

Approval of the Agenda: Rick Linder motioned/ Seconded by Butch Harrison

  1. President: None.
  2. Secretary:
    •  explaining the path forward with “Approval of Minutes” to expedite posting the Minutes on the website. 
      • In order to expedite minutes to be shared with the community, the secretary will share minutes of the meeting in the FLCSA Share Folder.  Will email minutes to Butch as PDF.  After all approve will email to Greg to be placed on the FLCSA website.
      • Greg Hilewitz made a motion that minutes can be approved electronically.  Butch Harrison seconded and the motion passed unanimously.  
  1. Treasurer’s Report:
    • 2/28/23 Financial Reports
      • Greg is developing traditional financial statements for reports.
      • Greg is currently working on a budget for fiscal year 2023 to present to the board.
  1. Money Market Update
  • Percentage rate from local financial institutions is lower.  Citibank has the best interest rates.
  1. By-law Change for Check Writing
  • Discussions were made about getting the bylaws changed to remove restrictions for only allowing check payments.  Reference p. 9 of the By-laws as to how to get this changed.
  1. Website Update:
    • Parking lot items:
      • Nancy-Nuisance dogs – Nancy gave an update on possible action for nuisance dogs.
      • Rick-Fire Hydrants – Rick gave update on number of hydrants and process for obtaining new hydrants (if possible)
      • Still need to address-Construction crews parking in street – Nancy noted she didn’t know if neighborhood covenants cover this issue and suggested neighborly approach to rectifying issues.
      • How to address-Community Playground – Looking into possibilities
  2. ARB Updates:
    1. ARB Rules and regulations:  Board Approval
  • Nancy Bishop and Rosemary Shaver worked on updating this document.  Howard moved to accept the ARB  Rules and Regulations Document effective 3.9.2023 Butch Harrison seconded approved unanimously. 
  1. Butch-discussing culverts
  • Butch has checked all of the neighborhood culverts and will be making a plan for advising cleanup/fixing of culverts.
  1. Old Business:
    • Laura-Neighborhood Easter Egg Hunt  update – purchased eggs/treats, working on jump castle rental.
    • Adopt formal policy for assessment due dates
      • Motion was made by Howard Wiley to adopt the payment schedule in the bylaws Section VI subsection 6.3.  Butch Harrison seconded. Motion carried unopposed.
  1. New Business:
    • Anyone who has info to share-Nellie Rd. updates – Stone dust applied
    • Nancy-Letter to old board – 8.10.22 $1 Quit Claim Deed issued to MPS Dev. & Windsor for Lot 3-23 (former planned cul-de-sac changed to road) was the proper action to take. No need to send a letter
    • Greg-Covenants Review Committee Action – Greg Hilewitz made a motion based on legal advice to put this Committee on hold until construction on Nellie Road is resolved. Butch seconded the motion which was approved unanimously.
    • Other
  1. Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 8:10pm By Greg Hilewitz, seconded by Rick Linder, and passed unanimously.

FLCSA Special Meeting

The special meeting called by the Board of Directors for February 18, 2023 was convened at 1:00pm by Jamie Hellams. The subject of the special meeting was to discuss getting support from the community to address the houses being built on Nellie Road. A quorum of 58 was needed, the community met the quorum requirements and had 78 members and proxies in attendance.

A detailed Treasurer’s report was presented by Greg Hilewitz along with introduction of the new Falcon’s Lair community website.

Jamie Hellams led discussions on the lots on Nellie, the previous meeting with Windsor, and how Gary Yeatts agreed to “walk” the property with the Board to see what our concerns are with the lots. The Board has graciously agreed to walk the property with Windsor and plan to do so in the near future. Additionally, the ARB is in receipt of applications for plans for 12 homes from Century Complete and has reservations about the plans. The Board and ARB are asking the Community to approve the referendum to retain an attorney to advise the Association of our best options to address on the twelve lots on Nellie Road. The referendum passed.

While the ballots were being counted, the Board brought up the concept of a Parking Lot – A place to capture points of discussion that can’t be discussed during the current session or the Board needs to conduct further research. Parking lot items from this meeting are:

  • Construction personnel parking on and blocking roads.
  • Adding a community playground.
  • Nuisance dogs chasing people.
  • Adding fire hydrants.

Parking lot items will become agenda items for the Board and ARB and will be reported on in subsequent meetings.

The meeting adjourned at 1:47 pm. See the minutes of the meeting here.

February 16th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:03pm February 16, 2023, by Rosemary Shaver.

Members Present: Rick Linder, Howard Wiley, Butch Harrison, Rosemary Shaver, Bob Greger, Stephanie Corley

Other community members present:  Nancy Bishop, Laura Linder, Anna Linder

  1. Approval of the Agenda: Butch Harrison moved/ Unopposed
  2. Approval of Minutes from the 1.31.2023 meeting:  Butch Harrison moved, Bob Greger Seconded. Unanimous.
  3. Treasurer’s Report – Attached (ask a board member if needed).
  4. Unfinished Business:
    • These items were tabled on recommendation by Rosemary Shaver to focus on the “Special Meeting” of 2.18.2023.
  5. New Business:
    • Prep for “Special Meeting” to approve the agenda. Rosemary will put this together and send out to Board for approval.
    • Laura Linder’s Google Slide Presentation for the “Special Meeting” – Save for viewing by legal counsel.
  6. Next meeting date:
    • ARB will meet February 22, 2023 at 6:00 PM 
    • FLCSA Board TBD

Motion made for meeting to be adjourned at 7:49pm.  Made by Rosemary Shaver Butch Harrison Seconded.

BOD & ARB Meet with Windsor

NOTES OF MEETING

BETWEEN WINDSOR AT WALHALLA LLC OWNERS

AND

FLCSA BOARD AND ARB

Monday, February 13, 2023

At The Tavern, Windsor at Walhalla Golf Course

6:30 pm

On Monday, February 13, 2023, at 6:30 pm, the FLCSA Board and ARB met with Gary and Melanie Yeatts and Ryan Calhoun (Windsor at Walhalla LLC members) at The Tavern, Windsor at Walhalla Golf Course. Ryan’s wife was not able to attend. The purpose of the meeting was for Gary, Melanie and Ryan and the FLCSA Board and ARB to meet and have an open discussion of the history and future plans for both Windsor at Walhalla LLC and the FLCSA.

              In attendance for the FLCSA Board were President Jamie Hellams, Secretary Rick Linder, Treasurer Greg Hilewitz, Vice-President Butch Harrison and Assistant Secretary Howard Wiley. In attendance for the ARB were members Rosemary Shaver, Stephanie Corley and Bob Greger. Also in attendance was community resident Nancy Bishop.

              Gary gave some history of his relationships and dealings with previous members of FLCSA Boards and ARB’s. Both parties stated that their interest now was in moving forward productively.

Jamie informed Gary, Melanie and Ryan that he had been in conversation with the President of Falcon’s Lair West recently and that they were planning to gate off their roads with a farm gate. Jamie also reported that Falcon’s Lair West will be in talks with the FLCSA about cooperating in some manner to be determined. No decisions have been made on this yet.

The group then discussed development along Nellie Rd. Jamie stated to Gary, Ryan and Melanie that the Board/ARB has a problem with the grading on some of the 12 lots within the Falcon’s Lair Subdivision.

Gary then offered to walk the 12 lots on Nellie Rd and Putter Ln the next day with members of the FLCSA Board/ARB to see if we can all identify the problems with the grading and perhaps resolve them. Gary stated that once such a “walk-through” occurred he wants a written agreement with the Board/ARB identifying and resolving the grading issues. The FLCSA members agreed that such a walk-through was a good idea but were not prepared to do it the next day and no date was set yet. Gary also reported that the proposed builder (CenturyComplete or Century Homes) was doing the grading.

CenturyComplete, the builder that built the newest homes in Falcon’s Lair, is the one requesting ARB approval for the 12 lots on Nellie Dr. The ARB has until February 24, 2023 to respond to CenturyComplete, and either approve, disapprove or modify their submitted plans.

January 31st BOD & ARB Combined Meeting

The Board and ARB held a joint meeting on January 31st, 2023 at 6:30 pm at the Hilewiz/Shaver residence to continue work on open items and the administrative transition from the Annual Meeting held in January.

Highlights of the meeting include:

  • The ARB and Covenants Review Committee are working together on the covenants updates.
  • Bob G. coordinated the removal of the tree on Troon.
  • The Board finalized the community get-together at Steph’s Steaks on February 18th at 6:30 pm (see the other news article for details).
  • The Board has called a special meeting for February 18th at 1:00 pm at Tamassee-Salem Elementary School to update the community and discuss options for the twelve lots on Nellie Road.

For more information, please see the minutes located here.

January 24th BOD Meeting

Meeting Minutes:

The newly elected Falcon’s Lair Community Service Association Board of Directors met on January 24th, 2023 at the Hilewitz-Shaver residence.  The meeting came to order at 6:30 pm Board members present were Butch Harrison, Jamie Hellams, Greg Hilewitz, Rick Linder, and Howard Wiley. 

The new Board held officer elections as follows: Jamie Hellams – President, Butch Harrison – Vice President, Rick Linder – Secretary, Howard Wiley – Asst. Secretary, and Greg Hilewitz – Treasurer.

The Board also appointed Stephany Corley, Bob Greger, and Rosemary Shaver to the Architectural Review Board.

The Board received an updated Treasurer’s report, the ARB presented items currently needing review and discussed several items from the annual meeting that the members raised. For more information see the BOD meeting minutes here.