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Community Yard Sale – 09/16/23

Thanks to all who responded to the Summer Newsletter regarding another Community Yard Sale!

A Fall Yard Sale is a go!!!!!

Saturday Sept. 16th 8:00 AM-12:00 PM

The Board will place signs on SC 11 and at all three of our neighborhood entrances. Mrs. Cozak graciously offered to also advertise our Yard Sale in The Journal.

NOTICE OF SPECIAL MEETING OF THE ASSOCIATION

Update 9/23/2023:

The Association had a great turnout for our Special Meeting yesterday.  We exceeded our quorum of 60 and the results of the business under consideration was as follows:

  • A motion to amend the bylaws, paragraph 6.8, was adopted unanimously to remove the restriction to pay bills only by check.
  • A motion to correct the missing page error on the deed for the roads was adopted unanimously.
  • After a spirited discussion, the Association affirmed that Windsor of Walhalla will maintain the front entrance, and the Association will formalize the relationship with a lease agreement.
  • Windsor of Walhalla agreed to provide three signage options on the main entrance sign for the Falcon’s Lair Community within the next month.
  • Meeting minutes can be found here.

Notice is hereby given that a special meeting of the Association will be held at 1:00 PM on Saturday, August 12, 2023, at Walhalla High School auditorium. Notices were also mailed out on Monday, July 1st, 2023 per the by-laws.

It is important for us to have a quorum to vote on our options. A quorum will be 60 votes. Please find a list and the contact information of your neighbors included with the mailed notice. The Board encourages everyone to attend this special meeting or submit their proxy allowing someone else to attend the meeting and act on their behalf. We have heard a lot of people voice their concerns regarding the present signage at the main entrance, it is important we get this all cleared up.

Covenants Violations

The Board is receiving a lot of calls about covenants violations in our neighborhood. The biggest complaints are:

  • Parked trailers remaining on properties for than a couple of days.
  • Parking of cars/truck on the street beyond the normal time of a visit (2-3 hours).

Please review our covenants on our website https://falconslairhoa.com/. If these violations continue the Board will contact you.

BEAR Warning

FOR THE SECOND TIME THIS SUMMER….

The neighborhood had an actual bear sighting on 8/6/2023 at approximately 7:00am. A resident took a small dog out for his morning business, when turning the corner on his house, a bear popped up. The bear was approximately 4 foot high on four legs, and weighted an estimated 400 – 500 pounds.

Please remember that a few ways we can help reduce the presence of bears in our community is to remove the feeding sources (bird feeders and trash) by placing trash in your garage until early on trash days and not put bird feeders out until after daylight and taking them in at sundown.

June 8th BOD Meeting

Meeting Minutes:

The meeting is called to order at 6:04pm on June 8, 2023, by Greg.

Members Present: Greg, Rick, Butch, Howard.

Other community members present: Laura LInder

Approval of the Agenda: Approved Without objections

  1. President:  Approval of Minutes from 5.9.23 meeting – approved without objection.
  1. Old Business:
    • Report on Potluck – 60+ in attendance – many new neighbors present to meet others in the neighborhood.
    • July 2nd Celebration – Send interest inventory for date as many have plans to be out of town.
    • Culverts – update and collecting more information
    • Private road signage – Motion made to purchase and install private road signs, children at play and no outlet signs. – Howard made motion – Rick seconded.
    • Mowing/maintenance of lots – ARB is working on this

      3. Treasurer’s Report:

  • Greg presented the 2023 Budget the Board discussed earlier.  Howard moved to adopt the 2023 budget.  Butch seconded and the motion was approved

     4. New Business:

  • Covenants Noncompliance
  • Scheduled BOD and Association meetings – Howard made a motion that the BOD meet monthly either in person or virtual on the 1st Thursday of each month at 6pm. Butch seconded and the motion passed.

      5.  Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 7:30pm By Howard, seconded by Butch.

May 9th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:18pm on May 9, 2023, by Butch Harrison.

Board Members Present: Butch, Greg, Rick, and Howard.  ARB Members present: Nancy, Stephanie, and Rosemary.  A quorum was present.

Other community members present:  Laura Linder

Approval of the Agenda: Rick moved to approve agenda, seconded by Greg, and approved 4-0.

  1. President:  None.
  1. ARB Updates:
  • Update on Nellie Rd. (Nancy) 
  • Proposed letters for lawn mowing (Stephanie) – submitted letter for mowing/keeping lawns mowed
  • Proposed letter for culvert work (Butch) – Update on culvert maintenance
  • Street sign list and options (Butch)  Rick and Butch will ride around the neighborhood and determine needs.

      3. Treasurer’s Report:

  • 2023 Budget – Discussion of draft budget
  • Updates on banking information 

     4. Website Update:

  • ARB section open –  refer people with questions about projects to the website  – When neighbors ask questions, please refer them to ARB to give consistent information.

     5. Covenants Concerns:  None.

     6.  Old Business:  

  • Preparation for Potluck (5.20.23) – Board will provide paper products

      7.  New Business: None.

      8.  Next meeting date: To Be Determined

9. Motion made for meeting to be adjourned at 7:58pm by Rosemary and seconded by Butch. Motion passed 4-0.

Success!! Easter Egg Hunt 2023

The annual Falcon’s Lair Easter Egg Hunt was held on March 25 at the Linder’s home on Troon Lane. Approximately 50 adults and children of all ages participated in the Easter fun. Many thanks to the Linders, the Bunnings, and the rest of the community who helped or participated.

March 28th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:09pm on March 28, 2023, by Howard Wiley.

Members Present: Greg, Jamie, Nancy, Howard, Rick, Rosemary, and Butch.

Other community members present: Laura Linder  

Approval of the Agenda: Jamie motioned/ Seconded by Butch

  1. President:
    1. Update on meeting with the county – waiting on appointment to meet
    2. Getting “Private Road Signs” Steps: Mark on plat for private road signs.  Get # needed.  Add No Outlet signs.
    3. Options on approaching Windsor about main entrance sign & putting a mailbox in the island
      1. This will drive moving “black signs” & large round flower pots to Nellie Rd.
      2. Contract Howard and with Garden Club support to maintain all pots and Island 

Motion was made by Rick to use Garden Club budget to cover flower beds/planters for seasonal planting  Seconded by Butch and approved by unanimous consent.

  1. Secretary:
    1. Update on how the electronic approval of the minutes went – More smoothly for responses and posting
  1. Treasurer’s Report:
    1. Addressing overdue assessments – Draft Budget by mid/end April
    2. Online payments – as of now, not cost effective for our community association
  1. Website Update:
    1. Parking lot items:
      1. Nancy-Nuisance dogs update on her street
        1. Also update on our “rights” to complain to construction crews for parking on our streets.
      2. Rick-Fire Hydrants – Any updates – add to meeting with planning and zoning
  1. ARB Updates:
    1. Nancy-Update on activity on Nellie Rd. and attorney’s response
    2. Butch– culverts report (Butch I will print copies for everyone)
      1. Should we start calling for estimates?  – Community volunteers to help fix these?
    3. Application Updates:
      1. Patton – No update
      2. Greger – received pictures of mid project
      3. Quintal – no update
  1. Old Business:
    1. Laura-Neighborhood Easter Egg Hunt success and total cost 

The total cost was $496.69 – some purchases (eggs and signage) can be used next year so will not have to be purchased again.

There were over 50 neighbors present for this community event.

  1. New Business:
    1. Rosemary-Neighborhood PotLuck – Saturday May 20th on Queen Street

5:00 – 7:00 – See about closing off the road and using Faye’s driveway as homebase (where food will be) but have the roads for games and an area for children

Save the date for July 2nd for neighborhood Independence Day Bash

  1. Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 8:06pm By Howard, seconded by Rick

March 9th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:05pm March 9, 2023, by Greg Hilewitz.

Members Present: Greg Hilewitz, Rick Linder, Butch Harrison, Nancy Bishop, Rosemary Shaver, Howard Wiley.

Other community members present: Laura Linder.  

Approval of the Agenda: Rick Linder motioned/ Seconded by Butch Harrison

  1. President: None.
  2. Secretary:
    •  explaining the path forward with “Approval of Minutes” to expedite posting the Minutes on the website. 
      • In order to expedite minutes to be shared with the community, the secretary will share minutes of the meeting in the FLCSA Share Folder.  Will email minutes to Butch as PDF.  After all approve will email to Greg to be placed on the FLCSA website.
      • Greg Hilewitz made a motion that minutes can be approved electronically.  Butch Harrison seconded and the motion passed unanimously.  
  1. Treasurer’s Report:
    • 2/28/23 Financial Reports
      • Greg is developing traditional financial statements for reports.
      • Greg is currently working on a budget for fiscal year 2023 to present to the board.
  1. Money Market Update
  • Percentage rate from local financial institutions is lower.  Citibank has the best interest rates.
  1. By-law Change for Check Writing
  • Discussions were made about getting the bylaws changed to remove restrictions for only allowing check payments.  Reference p. 9 of the By-laws as to how to get this changed.
  1. Website Update:
    • Parking lot items:
      • Nancy-Nuisance dogs – Nancy gave an update on possible action for nuisance dogs.
      • Rick-Fire Hydrants – Rick gave update on number of hydrants and process for obtaining new hydrants (if possible)
      • Still need to address-Construction crews parking in street – Nancy noted she didn’t know if neighborhood covenants cover this issue and suggested neighborly approach to rectifying issues.
      • How to address-Community Playground – Looking into possibilities
  2. ARB Updates:
    1. ARB Rules and regulations:  Board Approval
  • Nancy Bishop and Rosemary Shaver worked on updating this document.  Howard moved to accept the ARB  Rules and Regulations Document effective 3.9.2023 Butch Harrison seconded approved unanimously. 
  1. Butch-discussing culverts
  • Butch has checked all of the neighborhood culverts and will be making a plan for advising cleanup/fixing of culverts.
  1. Old Business:
    • Laura-Neighborhood Easter Egg Hunt  update – purchased eggs/treats, working on jump castle rental.
    • Adopt formal policy for assessment due dates
      • Motion was made by Howard Wiley to adopt the payment schedule in the bylaws Section VI subsection 6.3.  Butch Harrison seconded. Motion carried unopposed.
  1. New Business:
    • Anyone who has info to share-Nellie Rd. updates – Stone dust applied
    • Nancy-Letter to old board – 8.10.22 $1 Quit Claim Deed issued to MPS Dev. & Windsor for Lot 3-23 (former planned cul-de-sac changed to road) was the proper action to take. No need to send a letter
    • Greg-Covenants Review Committee Action – Greg Hilewitz made a motion based on legal advice to put this Committee on hold until construction on Nellie Road is resolved. Butch seconded the motion which was approved unanimously.
    • Other
  1. Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 8:10pm By Greg Hilewitz, seconded by Rick Linder, and passed unanimously.

FLCSA Special Meeting

The special meeting called by the Board of Directors for February 18, 2023 was convened at 1:00pm by Jamie Hellams. The subject of the special meeting was to discuss getting support from the community to address the houses being built on Nellie Road. A quorum of 58 was needed, the community met the quorum requirements and had 78 members and proxies in attendance.

A detailed Treasurer’s report was presented by Greg Hilewitz along with introduction of the new Falcon’s Lair community website.

Jamie Hellams led discussions on the lots on Nellie, the previous meeting with Windsor, and how Gary Yeatts agreed to “walk” the property with the Board to see what our concerns are with the lots. The Board has graciously agreed to walk the property with Windsor and plan to do so in the near future. Additionally, the ARB is in receipt of applications for plans for 12 homes from Century Complete and has reservations about the plans. The Board and ARB are asking the Community to approve the referendum to retain an attorney to advise the Association of our best options to address on the twelve lots on Nellie Road. The referendum passed.

While the ballots were being counted, the Board brought up the concept of a Parking Lot – A place to capture points of discussion that can’t be discussed during the current session or the Board needs to conduct further research. Parking lot items from this meeting are:

  • Construction personnel parking on and blocking roads.
  • Adding a community playground.
  • Nuisance dogs chasing people.
  • Adding fire hydrants.

Parking lot items will become agenda items for the Board and ARB and will be reported on in subsequent meetings.

The meeting adjourned at 1:47 pm. See the minutes of the meeting here.