March 9th BOD & ARB Combined Meeting

Meeting Minutes:

The meeting is called to order at 6:05pm March 9, 2023, by Greg Hilewitz.

Members Present: Greg Hilewitz, Rick Linder, Butch Harrison, Nancy Bishop, Rosemary Shaver, Howard Wiley.

Other community members present: Laura Linder.  

Approval of the Agenda: Rick Linder motioned/ Seconded by Butch Harrison

  1. President: None.
  2. Secretary:
    •  explaining the path forward with “Approval of Minutes” to expedite posting the Minutes on the website. 
      • In order to expedite minutes to be shared with the community, the secretary will share minutes of the meeting in the FLCSA Share Folder.  Will email minutes to Butch as PDF.  After all approve will email to Greg to be placed on the FLCSA website.
      • Greg Hilewitz made a motion that minutes can be approved electronically.  Butch Harrison seconded and the motion passed unanimously.  
  1. Treasurer’s Report:
    • 2/28/23 Financial Reports
      • Greg is developing traditional financial statements for reports.
      • Greg is currently working on a budget for fiscal year 2023 to present to the board.
  1. Money Market Update
  • Percentage rate from local financial institutions is lower.  Citibank has the best interest rates.
  1. By-law Change for Check Writing
  • Discussions were made about getting the bylaws changed to remove restrictions for only allowing check payments.  Reference p. 9 of the By-laws as to how to get this changed.
  1. Website Update:
    • Parking lot items:
      • Nancy-Nuisance dogs – Nancy gave an update on possible action for nuisance dogs.
      • Rick-Fire Hydrants – Rick gave update on number of hydrants and process for obtaining new hydrants (if possible)
      • Still need to address-Construction crews parking in street – Nancy noted she didn’t know if neighborhood covenants cover this issue and suggested neighborly approach to rectifying issues.
      • How to address-Community Playground – Looking into possibilities
  2. ARB Updates:
    1. ARB Rules and regulations:  Board Approval
  • Nancy Bishop and Rosemary Shaver worked on updating this document.  Howard moved to accept the ARB  Rules and Regulations Document effective 3.9.2023 Butch Harrison seconded approved unanimously. 
  1. Butch-discussing culverts
  • Butch has checked all of the neighborhood culverts and will be making a plan for advising cleanup/fixing of culverts.
  1. Old Business:
    • Laura-Neighborhood Easter Egg Hunt  update – purchased eggs/treats, working on jump castle rental.
    • Adopt formal policy for assessment due dates
      • Motion was made by Howard Wiley to adopt the payment schedule in the bylaws Section VI subsection 6.3.  Butch Harrison seconded. Motion carried unopposed.
  1. New Business:
    • Anyone who has info to share-Nellie Rd. updates – Stone dust applied
    • Nancy-Letter to old board – 8.10.22 $1 Quit Claim Deed issued to MPS Dev. & Windsor for Lot 3-23 (former planned cul-de-sac changed to road) was the proper action to take. No need to send a letter
    • Greg-Covenants Review Committee Action – Greg Hilewitz made a motion based on legal advice to put this Committee on hold until construction on Nellie Road is resolved. Butch seconded the motion which was approved unanimously.
    • Other
  1. Next meeting date: To Be Determined

Motion made for meeting to be adjourned at 8:10pm By Greg Hilewitz, seconded by Rick Linder, and passed unanimously.